Managing hospital equipment well with an effective inventory management system not only allows a healthcare organization to track the use and availability of this equipment but also reduces the chances of loss and theft. 

If you are looking out for a customizable HMIS that will enable you to efficiently manage the rotation of the instruments between surgery, sterilization, and storage among other inventory management needs of a healthcare provider, you are in the right place.

What Is Inventory Management?

Inventory management is the process of ordering, storing, using, and selling a company’s inventory. This includes management of raw materials, components, and finished products as well as warehousing and processing of such items. In this case, we’ll be talking about inventory management with Hyella as it pertains to your healthcare facility. 

This is a relatable example for almost everyone. Your mom goes to the market. She buys ingredients for lunch; stores them in the fridge. She brings it out when it should be cooked. During this process, take a headcount of the pieces of beef inside the pot. 

She does this to know who gets what and how it will be distributed to each family member. Now just imagine this on a larger scale. In your hospital, how do you keep tabs on that ultrasound machine? 

What about the ECG/EKG machine? Then your Defibrillators? Your Client Monitors?  Consumables? What if I told you, you would be able to keep tabs on even the number of paper bags or gloves left and which person on duty used what?

Now you may be wondering “what the difference is between inventory management software and my normal inventory management process?”. This leads me to the advantages of adopting Hyella.

From item maintenance for new products to flexibility and adaptability. Purchasing and managing your new and current hospital equipment has been made easier and more convenient to monitor by automating aspects of inventory and warehouse management, streamlining the tasks required to effectively track inventory, manage reordering, and update accounting data.

Accounting Integration

Simply because of its inbuilt ERP, Hyella comes with accounting capabilities built in. This prevents the double-entry of data and eliminates yet another opportunity for human error and confusion.

Reordering Level Indicators

Inventory management software, at its best, not only offers you a clear record of your complete inventory, but it can also streamline reordering to ensure you never run out of key items. 

It can also be configured to help you order enough items to continue fulfilling orders without holding “dead stock,” or so much inventory that it expires or sits dormant on your shelves for a long period of time.

Increased Information Transparency, Reduced Shrinkage And Missing Inventory

Hyella contributes to the transparency of information flow. The information normally includes when the things were received, packed, utilized, and so on. If you’ve been dealing with missing items at your healthcare institution but no one seems to know what happened, investing in valuable software will undoubtedly assist in eliminating these occurrences.

Assured Items Maintenance

This HMIS feature helps you keep track of items’ expiry dates along with proper detailed storage. Once a purchase is made for a new item, you place these items in their appropriate storage units and facilities. This will allow the items to be handled properly, and when maintenance is needed, it can be scheduled effortlessly.

Gets Rid of Inconsistent Tracking

With an all-in-one HMIS, tracking is done seamlessly and simultaneously. Avoid using two or more different software and spreadsheets as this procedure is time-consuming, redundant, and vulnerable to errors

Elimination of Manual Documentation

Managing inventory with paperwork and manual processes is tedious and not secure. You need to know, at any given moment, exactly what inventory you have. Gone are the days when inventory could be counted by multiple people once or twice a year. 

By providing you with accurate real-time information, Hyella helps your healthcare facility get rid of manual processes while also making this information easy to access. 

“Fundamentally, [inventory management] software should let you know at any point in time what is happening with your stock,” said Mohammed Ali, CEO of Primaseller. “This software is what we call ‘mission-critical.’ If it doesn’t work for a few hours, you’re really in trouble.” Since inventory management software is so important to the daily operations of a business, it’s important to select a solution that is reliable, effective, and has the features you need.

Fascinating, right? Well, hold your horses. 

This blog would not be complete without me giving you the cons of digitization; system crashes, hackers, or even human error. Don’t fret. These may sound scary, but there are ways to bypass even these cons. 

For example, system crashes can be avoided with routine system checks done by expert analysts assigned to your healthcare facility. Human errors can be avoided by simply making your employees accountable and avoiding sharing of individuals’ passwords and for hackers, if your work is done offline, then you have nothing to fear. 

Conclusion

Now, I think we’ve covered just about everything. For those who are new to inventory management, I hope this has shown you a new path you can take to better your business/healthcare facility.

It has been quite a journey. Don’t you think so? I’ll leave you with this, Software’s the new kid on the block as technology continues to take a revolutionary approach to every sector. I advise you NOT to get left behind. 

Heck, who knows, your competitors might be reading this page right now and following the advice. Do you really want to get left behind? A journey of a thousand miles starts with a step. Take that step today.